Vines High School
Viking Band
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CHAPERONE INFO

Emergency Contacts
Alicia Owens, Tour Manager, 214-728-7553
Lisa Gaigals, Tour Manager​, 603-892-2582
Room & Bus List
Attendance
Bus Layout

Before Thursday, 4/21

  • Download Remind App: https://www.remind.com/apps www.remind.com/apps
  • Download Google Sheets App: Google Play or Apple Store

Luggage Drop: Thursday, 4/21

  • 6:30pm: Stage in main lobby with nametags to meet your students
    • Verify that they have joined your Remind Group
  • 7:00pm: Go home and set your alarms for an early morning!

​Day 1: Friday, 4/22

  • 5:30am: Chaperone Meeting in Cafeteria with Mr. Cao
  • 5:45am: Staged in Cafeteria to receive students
    • Check students in HERE
    • ​Text any missing students on Remind, notify Mr. Cao via Remind
  • 6:00am: Students arrive. Once they arrive, they do not leave your sight.
  • 6:30am: Lead students to the busses - you will board first
    • Bus Captain: Check students in HERE
  • 7:00am or earlier: Depart for Austin
  • 15min before arrival: Wake students up
  • 11:00am: Arrive at Capitol Grounds
    • Truck students dismissed first to meet with Mr. Cao, while everyone else uncases on board
  • 11:05am: Students dismissed to meet Mr. Martin, Mr. Arakawa, and Ms. Seitter on the East Lawn
  • 11:15am: Enter Capitol Security Check last. Chaperones proceed upstairs to 2nd and 3rd Floor Rotunda Balconies
  • Noon: Performance
  • Following Performance: 
    • Bus Captains head to busses immediately to stage: Check students in HERE
    • Truck students return to busses
  • 1:20pm: Depart for lunch
  • Arrive at Mall: Students dismissed for lunch
  • 2:15pm: Students load busses
    • Bus Captain: Check students in HERE
  • 2:20pm: Depart for San Antonio
  • River Cruise
    • ​Bus 1, 2, 3A leave at 4:30pm
    • Bus 3B, 4, 5 leave at 5:30pm
  • 8:30pm: Chaperones stage in Marriott Riverwalk Lobby & Board busses
    • Bus Captain: Check students in HERE
  • 9:00pm: Check In & receive keys
  • 10:30pm​: Lights Out & Tape doors
    • Check students in HERE
    • Remind students of AM departure

Day 2: Saturday, 4/23

Six Flags Map
  • 6:30am: Breakfast is served
  • 8:00am-8:20am: Chaperone Meeting with Mr. Cao in Breakfast area
  • 9:30am: Room check
    • Show them pre-determined in-person location on map above
  • 9:45am: Students load busses
    • Bus Captain: Check students in HERE
  • 10:00am or earlier: Depart for Six Flags
  • 10:20am: Arrive at Six Flags
    • Distribute tickets to students
    • Remind students of pre-determined check-in locations
  • 10:30am: Enter park
  • ~12:00-12:20pm: Digital Check-In
    • Send students a text to respond digitally on Remind.
    • Check students in HERE
    • Call No-Shows
  • 1:30-2:00pm: In-Person Check-In
    • Students must see you in-person during this timeframe at a pre-determined location.
    • Call No-Shows
  • ~3:30pm: Digital Check-In
    • Send students a text to respond digitally on Remind.
    • Check students in HERE
    • Call No-Shows
  • 5:15pm: Send students a text to head to wrap up and head to the front
  • 5:30pm: Students meet Chaperone Groups at Entrance Plaza
    • Check students in HERE
    • Call No-Shows
  • 5:45pm: Students load busses
    • Bus Captain: Check students in HERE
  • 6:00pm: Depart Six Flags
  • 6:30pm: Dinner at Casa Rio
  • 8:00pm: Free Time on Riverwalk
  • 8:45pm: Send students a text to head back to Casa Rio
  • 9:00pm: Meet Chaperone Groups in front of Casa Rio
    • Call No-Shows
  • 9:15pm: Load busses & return to hotel.​
    • Bus Captain: Check students in HERE
  • 10:30pm​: Lights Out & Tape doors
    • Check students in HERE
    • Remind students to pack before sleeping
    • Remind students of 6:30 breakfast & 8:30 luggage call

​Day 3: Sunday, 4/24

6:30am: Breakfast is served
  • 7:00am​: Wake-Up Call
  • 8:15am: Room Check & Check Out
    • Once a room is cleared, collect keys from students and send them downstairs to busses
    • Check students out HERE
  • 8:30am: All luggage on curb by busses ready for loading
  • 9:00am: Depart for Buc-ee's Temple
    • Bus Captain: Check students in HERE
  • 11:30am: Lunch stop @ Buc-ee's Temple
  • 12:15pm: Return to busses
    • Check students in HERE
  • ​12:30pm: Depart for VHS
  • 3:00pm: Arrive at VHS
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  • Home
  • About Us
    • Middle School Feeders >
      • Wilson Ram Band
      • Haggard Eagle Band
    • Contact
  • Parents
    • Parent Accounts
  • Boosters
  • Members
  • Color Guard